Technology

The Best Ways To Boost Your Productivity

Overview

Productivity is simply a measurement of how much output you get for each input. Another way to think of productivity is as the ratio of output to input. Productivity is a way to measure efficiency, and the way you do that is by measuring output/time.

Overall, productivity is a measure of how efficiently you can produce something. However, there are many perspectives from which we can look at productivity. For instance, Tony Robbins’ approach to productivity focuses on building systems that make it easier for us to achieve our goals.

Productivity is a measure of how much we have created, not the quality of it. Productivity is like manufacturing; the faster you can get it done, the better. Productivity is a rate of production, measured relative to some standard.

How Is Productivity Measured?

Productivity is the ratio of the number of units produced to the number of units used in production. If we know how much labor was used to create something and how much the final product is worth, then by knowing the value per hour of the labor, we can figure out how many hours something took.

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Factors Affecting The Productivity

  • Man Power
  • Equipment and Machines
  • Time
  • Input Materials
  • Floor Area or Space
  • Power or Energy
  • Movement of Man & Materials
  • Finance

External factors affecting productivity

The external factors include government policies and institutional mechanisms; political, social, and economic conditions; the business climate; the availability of finance, power, water, transport, communications, and raw materials. You have to do everything you can to make sure that the sorts of things that make a city productive are in place: good schools, good healthcare, a clean environment, good roads, and public utilities. The city needs to be well-educated so that everyone knows how to read and write.

Productivity is achieved when external factors are in place, such as the availability of finance, power, water, transport, communications, and raw materials. If the conditions are right the city will be productive. The most important factor for the productivity of a city is the presence of educated citizens. You must make sure that everyone is healthy and living in a safe environment so they can focus on their work. The city has to be well-educated so that all of its citizens know how to read, write, draw and speak many languages. Research suggests that living in a good city can make you more productive at work.

Top Productivity Frameworks

The productivity frameworks are a set of rules, guidelines, or suggestions for how to accomplish a particular task in the best possible way. They’re often presented as infographics, checklists, step-by-step guides, or even verses of the Holy Bible. The purpose of productivity frameworks is to motivate individuals and teams toward achieving specific results or simply sustaining a state of productivity.

Pomodoro Technique

The Pomodoro technique is a time management method, named for the tomato-shaped timer Francesco Cirillo used to allot 25-minute work periods and 5-minute breaks. These intervals are known as Pomodoro. The Pomodoro Technique helps you to tell time in 25 minute intervals. If you work against the time you have, it can make you feel like you’re doing less.

Task Batching

The concept of batching similar tasks together is simple: you’ll save more time if you perform all of one type of task in a row, rather than jumping between different types. You can help your team to be more productive by grouping similar tasks and working on them altogether.

What if I told you that you could speed up your workflow and increase your productivity by grouping similar tasks and working on them all at once? When you group similar tasks, you save yourself time by doing them at the same time.

List your top Tasks

When completing your day’s tasks, list your top 5 tasks for tomorrow. List today’s tasks you’d like to get done and tomorrow’s urgent ones. At the end of each day, list the top five tasks you intend to accomplish tomorrow. If you can’t complete the task by the end of tomorrow, you probably won’t get to it anyway. Plan the next day by listing your top five tasks, and prioritize those which are most urgent.

Spending Less on Small Tasks

For this framework, you should take on your biggest challenge first thing in the morning. This structure is mainly based on the advice that if you start every day by doing something you really don’t want to do, you’ll have completed the most difficult task of the day in the morning. Committing to starting the day by tackling the toughest task first is a great way for you to start feeling more accomplished in your work.

Productivity Tips

Productivity is personal. With a little effort, you can find and focus on the productivity tips that work for you. Everyone wants to be productive and efficient in their work, but achieving this goal is easier said than done. Steve Jobs and Richard Branson share their productivity tips below.

Take Breaks

Consistently working for 25 mins on a task, then taking a break, is a good way to focus your mind. It also helps you be more productive by giving your brain a rest. Don’t allow yourself to be distracted. Every time you’re going to do something, set a timer for 25 minutes, and once the timer rings have a 5-minute break.

Productivity Methodology

We make a point of practicing GTD methodology, so we’re all very focused on that. Collect all of your ideas in one place, so that you can remember them and review them from time to time. To-do lists are a great way to see how you spend your time, but it’s also important to check in on them daily and weekly.

Write Down Your Tasks

Try to do weekly tasks like filing and planning on Friday at the end of my work week or Sunday. Do daily tasks like replies, calls, and emails every day. Use a daily routine of activities, broken them into two parts depending on the time I have each day.

Align right team Regularly

It’s very important to set up regular check-ins with your sales stakeholders. At every meeting, discuss campaign ideas, alignment, enablement programs, and metrics.

Focus On Particular Task

Gratefulness notes serve as a reminder of the work of others and the things which keep me motivated. Priority notes help to remember why you thought you needed to do something later. It’s not changing what you are doing. Writing down your thankfulness for the things around you reminds you of how much work others are doing to make your life easier, and it makes you more motivated.

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